We’re looking for a Senior Executive Assistant to join our team!

Who we are

Torch Capital is a NY-based, early stage venture firm investing in industry-changing, mission-driven brands and platforms looking to transform and redefine entire consumer verticals. With portfolio companies including Acorns, Compass, Ro/Roman, Sweetgreen, Naadam, Tia, and Recess, we combine our experiences investing, operating, and building brands to help catapult these companies to their next stage of growth.

What we are looking for

We are hiring a Senior Executive Assistant to support the Founder/ Managing Partner and drive operational efficiencies across the firm. In this role, you will execute on day-to-day responsibilities, working behind the scenes at the heart of operations to keep Torch running smoothly. You are a team player who is proactive, detail oriented, meets deadlines and can communicate clearly and effectively. You will drive and execute projects, workstreams, and processes that that will optimize how Torch functions and grows. Given we are a small team, this role will be extremely fast-paced, dynamic, and will provide the right candidate unmatched exposure to the inner workings of every facet of a VC fund and working with early-stage startups.

What you’ll do

• Manage and optimize comprehensive calendaring, always looking around corners, anticipating needs and maintaining an everchanging schedule.
• Provide full executive and personal support to the Managing Partner, thinking outside of the box to ensure his needs are met.
• Manage and structure Managing Partner’s priorities, ensuring all preparation and follow-up for meetings is taken care of in a timely and efficient fashion; overseeing and drafting email communication and contact management.
• Handle all travel arrangements, including transportation, lodging, obtaining visas, passport renewals, and any other travel documents. Booking dining reservations, providing recommendations and continually optimizing for time.
• Plan and execute on cultural initiatives, organizing events that encourage team building, interaction, and positive collaboration.
• Manage vendor relationships and collaborate with team members to gather materials related to specific requests.
• Oversee people and office operations, including company’s HR platform, expense management, and company policies.
• Initiate and execute on special projects and workstreams (e.g., internal products and programs, implementing tools and resources), and create and manage processes that deliver top-tier results.

What we’re looking for in you

· You are excited by entrepreneurship and startups and want exposure into venture and the inner operations of a quickly growing business. You have 3–5 years of work experience in an Executive Assistant role working closely with business operations, strategy, and/or project management at a VC fund or start-up.

· You independently drive and implement processes, and proactively communicate and iterate with key stakeholders.

• You have outstanding project management skills and hit deadlines consistently.
• You are exceptionally organized and have a structured system for completing tasks/projects while constantly re-prioritizing according to evolving needs.
• You have strong communication and writing skills, often overcommunicating to ensure nothing slips through the cracks and effectively navigating ambiguity.
• You are a highly strategic thinker, capable of looking at existing processes, systems and workflows and constantly think of ways to improve on them to make the organization more efficient and effective as a whole.
• You’re a self-starter with a “no-task-is-too-small-or-big” mindset. You are dynamic, adaptable and excited by new challenges. When faced with something unfamiliar, you are happy to ask questions, and think creatively to find ways to deliver results.
• You have impeccable attention to detail — every word, sentence structure, number and insight is important. The right individual will pay meticulous attention to detail, while having to shift between tasks and priorities on a regular basis.

How to apply

If all of the above excites you, please send your resume and responses to these two prompts to recruiting@torchcapital.vc (please include responses in the body of the email)

1. What is your interpretation of the most important characteristics, responsibilities, and goals for an Executive Assistant to the Managing Partner at a fast growing, early stage venture fund?

2. Where do you want to be in 5 years and why? How would this role help you achieve this?